Office of the Governor Rick Perry

Employment at the Office of the Governor

Human Resources

  • (512) 463-5873
  • Email Us
  • (512) 463-8464 fax
  • Address: 1100 San Jacinto
    Austin, Texas 78701

Contract Specialist II

Job #: 2015-08
TWC Job #: 6980654
Opening Date: 10/29/2014
Closing Date: Until Closed
Travel Required: 50%
Monthly Salary: $3,081.33 - $4,111.67
Position Location: 1100 San Jacinto, State Insurance Building
Group Step: B17
Class: 1980

*Salary Commensurate With Experience

GENERAL DESCRIPTION:

This Contract Compliance Officer is hired to work within the Compliance and Oversight Division (COD) of the Office of the Governor (OOG) reporting to the Director of Compliance and Oversight.  Performs advanced contract management and administration work, including monitoring contract performance and deliverables. Conducts complex analyses and evaluates financial information including business plans, financial statements and other associated financial documents.  Develops, manages, and evaluates a broad range of contracts for the OOG.  Duties require a high degree of initiative with minimal direction, sustained professionalism and sound independent judgment.

ESSENTIAL DUTIES

  • Effectively manages and administers contract portfolio for the Office of the Governor by determining compliance through auditing; monitoring performance; investigating and processing; and evaluating and reporting contracting entity activities.
  • Fulfills the principal contract liaison role between division management, contracting entities, and other parties, as required.
  • May participate in the negotiation of contract renewals, amendments, and plans.
  • Assists in interpreting and/or developing policies, rules, or regulations.
  • Demonstrates advanced subject matter expertise, including providing complex technical guidance to staff, contracting entities, and the community regarding contract administration, policies, and procedures.
  • Resolves non-compliance issues by investigating contract-related discrepancies between parties, making recommendations for canceling and/or terminating contracts, and participating in negotiating settlement agreements and other claims.
  • Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to division management and oversight entities.
  • Monitors contract performance by conducting on-site audits, and examine deliverables, performance metrics and specific eligibility determinations for compliance with terms of contract and division practices.
  • Conducts contract research, performance compliance activities and associated analyses for a wide range of contracts.
  • Conducts assessments to determine requirements for the compliance of contracts.
  • Identifies training needs and provides training and technical assistance to contracting entities during various phases of the contract management process in order to comply with policies, regulations, and other contract-related requirements and reporting.
  • Coordinates the risk assessment and audit process for contract monitoring and planning and recommends non-compliance assessment of contracts when unwarranted deviations occur.
  • Depending on classification level and expertise, may specialize in evaluating contracts, including the development of evaluation instruments, and in making recommendations for continuing, modifying, or canceling contracts.
  • Demonstrates a thorough understanding of customer service principals and methodology.
  • Maintains and updates data in contract management database.
  • Performs all other related duties as assigned.

MINIMUM QUALIFICATIONS:

College graduate from an accredited four-year college or university, with a preferred degree in business management, public administration, law, finance, accounting, mathematics or related field. Prefer one (1) year of directly related experience. Experience and education may be substituted for one another on a year-for-year basis. Certified Texas Purchaser, (CTP) Certified Texas Procurement Manager (CTPM) or Certified Texas Contract Manager (CTCM) certification preferred.

PREFERRED QUALIFICATIONS:

  • Extensive knowledge of contract management: auditing and compliance monitoring for large-scope and/or public finance/corporate finance-type contracts and thorough knowledge of systems and auditing procedures used to evaluate a contracting entity's performance also required.
  • Considerable knowledge of program area.
  • Advanced knowledge in Microsoft Excel and Access.
  • Working knowledge of the legislative process which includes analysis and interpretation of legislation.
  • Working knowledge of automated information tracking systems.
  • Knowledge of local, state, and federal laws and regulations relevant to contract management.
  • Skill in personal computers and software applications.
  • Skill in written and oral communication.
  • Skill in customer service.
  • Skill in presentations.
  • Skill in negotiation.
  • Ability to identify problems, evaluate alternatives, and implement effective solutions.
  • Ability to prepare concise reports.
  • Ability to communicate effectively to convey complex ideas and concepts.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to train.
  • Ability to travel.

APPLICANT INFORMATION:

To apply, you may download the uniform State Employment Application or request an application from the Office of the Governor Human Resources Division, State Insurance Building, 1100 San Jacinto, Room 2.300, Austin, Texas, 78701. If required in this posting, copies of college transcripts must be provided concurrent with application for further applicant consideration. For additional information, please call 512- 463-5873, or visit our agency's website. Dial 7-1-1 for Relay Services.

The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Candidates selected for interviews will be subject to background check and required to complete authorization form.

Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit: http://www.sss.gov/

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process:

Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor's Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.