Executive Assistant I
Job #: 2014-36
TWC Job #: 6943797
Opening Date: 04/22/2014
Closing Date: Until Closed
Travel Required: NA
Monthly Salary: *$3,020.91 - $3,500.00
Position Location: 1100 San Jacinto, State Insurance Building
Group Step: B17
*Salary Commensurate With Experience
The Executive Assistant position is assigned to the OOG’s Criminal Justice Division (CJD). Performs complex (journey-level) professional assistance work and technical program assistance work. Work involves coordinating high level administrative operations and disseminating information. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
- Provides administrative and technical assistance to the Executive Director of CJD.
- Provides technical guidance and advice on administrative matters to CJD management and staff.
- Coordinates calendars, meetings, and other activities with other governmental agencies, executives, and organizations.
- Coordinates general office duties such as answering phones, routing incoming calls, taking messages, greeting visitors, and mail distribution.
- Provides routine technical assistance and review for agency contracts including maintaining contract file information, and reviewing contract billing invoices for accuracy and eligibility.
- Serves as the agency point of contact for the Star of Texas Awards Ceremony, including coordinating, planning and organizing the annual event.
- Assigns administrative work to, and assists with the oversight of division interns.
- Serves as the division's point of contact for travel, including completing travel documentation, making travel arrangements and training staff on procedures.
- Serves as a Texas Register Liaison and coordinates postings to the Texas Register including, but not limited to, Open Meetings, Requests for Applications, and rule changes.
- Maintains division records retention schedule and coordinates with General Counsel on dispositions.
- Reviews administrative practices and programs and assists in formulating policies as appropriate.
- Provides support for special projects.
- Maintains a working knowledge of federal, state, and CJD guidelines and regulations.
- Assists with the maintenance of databases and spreadsheets.
- Coordinates meetings, conferences, and seminars.
- Develops and reviews administrative and technical policies and procedures and researches technical issues.
- Responds to inquiries regarding program or administrative regulations, policies, and procedures.
- Assists with developing, editing, and reviewing training materials.
Experience in administrative management. Experience working with the state legislature, legislative staff and other state officials is preferred. Graduation from an accredited four-year college or university with major coursework in business administration or a related field is preferred. Experience and education may be substituted for one another.
To apply, you may download the uniform State Employment Application or request an application from the Office of the Governor Human Resources Division, State Insurance Building, 1100 San Jacinto, Room 2.300, Austin, Texas, 78701. If required in this posting, copies of college transcripts must be provided concurrent with application for further applicant consideration. For additional information, please call 512- 463-5873, or visit our agency's website. Dial 7-1-1 for Relay Services.
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
- E-Verify Participation Poster (English)
- E-Verify Participation Poster (Spanish)
- Right to Work Poster (English)
- Right to Work Poster (Spanish)
Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit: http://www.sss.gov/
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process:
Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor's Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.