Administrative Assistant III
Job #: 2013-41
TWC Job #: 6244482
Opening Date: 05/07/2013
Closing Date: Until Closed
Travel Required: N/A
Monthly Salary: *$2,353.25 - $2,625.00
Position Location: State Capitol Building
Group Step: A13
*Salary Commensurate With Experience
This Administrative Assistant position is hired to work within the Office of the Governor’s, Governmental Appointments Division reporting to the Director of Governmental Appointments. Greets visitors and answers incoming calls for the Division. Performs skilled clerical and administrative office support related activities. Work usually involves some confidential and sensitive correspondence and communications. Work requires contact with middle and high-level managers, and requires extensive contact with the public. Requires a disciplined, highly dependable individual. Early morning and/or evening hours frequently required. Performs all other duties as assigned.
- Promptly and efficiently responds to incoming telephone calls within the first three rings, sequentially placing callers on hold and responding to callers in the order received without undue delay to internal and/or external customers, including walk-ins who need to be greeted professionally and in a prompt manner in accordance with agency standards and reasonable employer expectations.
- Provides assistance to the public and answers questions on agency services and functions.
- Performs some administrative, office and/or clerical support duties as assigned within the Appointments Division.
- Accepts, logs and timely handles and routes mail.
- Performs timely and accurate data entry into the office database.
- Performs filing and maintains well-organized and secure filing systems.
- Drafts recommendation letter correspondence as well as maintains Disclosure Form status.
- Assists on special projects.
- Establishes and maintains a regular attendance record.
- Performs all other duties as assigned.
High school graduate or equivalent, plus three (3) years experience as a receptionist with responsibility for responding to multiple phone lines, switchboard duties or as an administrative assistant tasked with providing technical or program support, including office, clerical and customer service. Additional college level education may be substituted for experience on a year-for-year basis. Must possess strong communication and computer skills, including proficiency in Microsoft Word, Excel, PowerPoint and Access.
To apply, you may download the uniform State Employment Application or request an application from the Office of the Governor Human Resources Division, State Insurance Building, 1100 San Jacinto, Room 2.300, Austin, Texas, 78701. If required in this posting, copies of college transcripts must be provided concurrent with application for further applicant consideration. For additional information, please call 512- 463-5873, or visit our agency's website. Dial 7-1-1 for Relay Services.
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
- E-Verify Participation Poster (English)
- E-Verify Participation Poster (Spanish)
- Right to Work Poster (English)
- Right to Work Poster (Spanish)
Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit: http://www.sss.gov/
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process:
Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor's Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.